Privacy Statement & Cookies

Data Protection

We have a legal duty to protect any personal information we collect and use leading technologies and encryption software to safeguard your data. The rest of this statement is dedicated to making it clear when we collect personal information and will explain what we intend to do with it.

Peoples Collection Wales (PCW) is a partnership between The National Library of Wales, National Museum Wales and the Royal Commission on the Ancient and Historical Monuments of Wales.

PCW will not use your data for any purpose other than for the management and maintenance of the website/archives and to communicate with you. Whilst we do use third parties to help us deliver the service, they cannot use your data for any other purpose.

Your rights

Your privacy is important to us and as an individual you have a number of rights. You can:

  • access and obtain a copy of your data on request;
  • ask us to change incorrect or incomplete data;
  • ask us to delete or stop processing your data where we are relying on either your consent or our own legitimate interests as the legal ground for processing.

We take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.

If you have any questions about the way that we use your data, please contact us by email or write to:

People's Collection Wales
c/o The National Library of Wales
Aberystwyth, Ceredigion SY23 3BU

To understand more about your rights, you may wish to read Your Data Matters, published by the ICO.

Our use of cookies

The cookies we use are not used to identify you personally, and you can manage or delete these files if you wish within your browser settings (see Opting Out, below). Here is a list of the cookies that are set by this website and the third-party services we use:

Essential Cookies
Name Purpose Expires
_cfduid Necessary for general use 1 year
has_js Necessary for navigating site When you close your browser
Analytics and Performance Cookies
Name Purpose Expires
_ga Informs us on user patterns to make improvements: Google Analytics 2 years
_gat Informs us on user patterns to make improvements: Google Analytics When you close your browser
_gid Informs us on user patterns to make improvements: Google Analytics When you close your browser

More information

Cookies: opting out
Essential cookies enable core functionality such as page navigation and access to secure areas. The website cannot function properly without these, however, they can be disabled by changing your browser preferences, read All About Cookies for information on how.
Cookies: third-party measuring and performance
We use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns to help us to improve our website. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in an anonymous way which does not identify anyone individually. To understand more on cookies set by Google Analytics or opt out.
Registered Users
To register an account on the website, we require a valid email-address. Your address is saved in your profile and is not shared with any third-party or displayed to other users. We only use this information to communicate regarding your content or change notices.
If you sign up for our quarterly newsletter, we use a third part provider, Mail Chimp, to deliver and gather statistics around email opening and clicks. You can opt out at any time by selecting unsubscribe at the bottom of the newsletter or when you are logged in to the website.
Contacting us
When we email you, we try to encrypt the message. This will depend on whether your email provider supports it; many providers do. If you want to check your provider search for encryption in their documentation.
Monitoring and protection
We use third-party systems and services to protect our systems and our staff. These systems and services monitor the systems, emails and files sent to us for threats such as viruses, malicious software or other inappropriate content. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law
Third-party Social Networking Services
If you opt-in to using social networking services on our site cookies from third-parties such as Facebook, Google and Twitter will be saved on your computer. These are used to provide extra functionality, such as allowing you to like or share an item, article or blog entry on our website. For more control over external cookies, see: